1. How do I obtain a Tax ID for an estate?

To obtain a tax ID for an estate of the deceased, the person named as the executor needs to file Form SS-4. It helps with filing the estate income tax return with the IRS. An even easier way to get an estate tax ID number is to use an estate tax ID application by EIN-Tax-Id-Form.com. We’ll handle all the paperwork for you, and you’ll get your estate’s tax ID number on the same day at no extra charge.

2. Are all estates required to obtain a tax ID?

Yes. Estates are required to obtain an employer ID number, also known as a tax ID number. This is because an estate is separate from the deceased person. The tax ID for an estate of the deceased is necessary to file an estate income tax return if the estate’s annual gross revenue exceeds $600 and compute the estate tax return if it qualifies. For estates that qualify for the portability election, the tax ID is also needed to determine if adjusted taxable gifts, including the deceased spousal unused exclusion, will affect the estate’s tax obligations for the calendar year.

3. Can I cancel the tax ID for an estate of the deceased?

The estate tax ID is a permanent identifier for an estate. Unlike other tax accounts that can be closed or reassigned, an EIN remains tied to the estate forever, even after all assets have been distributed and probate is finalized. Although you can’t cancel an estate tax ID number, you should ensure that all associated financial accounts, such as savings or investment accounts, are properly closed. The personal representative must notify banks, financial institutions, and government agencies that the estate is settled and no further transactions will take place. Once the estate’s final tax return has been submitted and accepted, the IRS does not require further filings. However, we recommend you keep records of the estate's tax filings and correspondence for several years in case of any future inquiries.

4. Is an EIN the same as a tax ID number?

An employer identification number (EIN) is the same as a tax ID number. It’s also called a tax identification number (TIN). It’s a nine-digit number issued by the IRS for tax identification of businesses. Estates also use it to file their estate income tax return using IRS Form 1041 and to compute the estate tax return using IRS Form 706. Additionally, trusts, non-profit organizations, and certain individuals, such as those with self-employment income, may require an EIN for tax reporting purposes. Financial institutions often ask for an EIN when opening business bank accounts or applying for business credit.

5. What is the purpose of having a Tax ID for an estate?

An employer identification number (EIN) serves several important functions, including: Tax Filing and Reporting: The EIN is necessary to file the estate’s tax returns, including Form 1041 for income earned by the estate. Managing Financial Accounts: Banks and financial institutions require an EIN to open estate accounts, transfer assets, or handle investments. Handling Employment Taxes: If the estate hires employees, such as caretakers or legal professionals, the tax ID for an estate is used to report payroll taxes. Distributing Assets to Beneficiaries: The tax ID for an estate is used in tax filings and financial transactions when transferring assets to heirs. Complying with IRS Regulations: The IRS mandates a tax ID for an estate that generates income, ensuring proper tax compliance. You can make things easy for yourself by applying online for a tax ID for the deceased's estate using the form below.

Get a Tax ID for an Estate of the Deceased Easily

Wondering how the process of getting a tax ID for an estate works and what steps you need to take? If you’re unsure where to start, you're not alone.

In this guide, we'll explain the requirements, what to expect, and how to quickly and easily apply for an estate tax ID.

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What is an Estate?
Why You Need a Tax ID
What You Need for a Tax ID
How to get an Estate Tax ID
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FAQ

What is an Estate of a Deceased Person?

When a person dies, their property and assets are collectively called their “estate.” This includes personal properties like cars and real estate and financial assets like bank accounts, stocks, investments, and shares.

Estates are considered legally formed entities. The property passing to the surviving spouse or any named beneficiaries is transferred according to the deceased person's will or managed by a representative.

If you're interested in applying for the tax ID for an estate by yourself, you can follow this step-by-step guide.

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Why You Need a Tax ID for an Estate of a Deceased Person

A tax ID for an estate is a unique identification number assigned by the IRS to an estate, allowing it to handle financial matters after a person’s passing.

Getting a Tax ID for an estate of the deceased can be important for several reasons:

Handling Estate Income and Taxes

When someone passes away, their estate doesn’t simply vanish. The properties, investments, stocks, and other assets generate income, and the IRS considers the estate a separate taxable entity.

The estate’s income is subject to federal and state taxes, which must be reported using IRS Form 1041. Without a tax ID for an estate, it’s impossible to file taxes for the estate as a separate entity.

Opening an Estate Bank Account

Managing an estate’s finances requires a separate bank account. Executors need this account to pay the estate’s debts, taxes, and ongoing expenses like property maintenance costs.

Banks usually mandate an employer identification number (EIN), or a tax ID, before opening such an account. The tax ID for an estate ensures that all financial activities are properly tracked.

Distributing Assets to Beneficiaries

Before beneficiaries receive their share of an estate, the executor must settle taxes and debts. The tax ID for an estate is useful for ensuring the necessary filings and financial obligations are met.

Additionally, having a tax ID for an estate simplifies the final stages of the estate’s administration. Executors may use the tax ID to report distributions to the beneficiaries to maintain transparency.

Meeting Legal Requirements

Federal law mandates an EIN for estates earning a certain annual income. If the estate generates an annual gross income over $600, the IRS requires filing an estate income tax return.

Obtaining a tax ID for an estate is the first step in meeting this legal obligation. Failing to do so can lead to penalties and delays. The IRS may also impose fines for unreported income or late tax filings.

Streamlining the Probate Process

Probate is a legal process that involves validating a will, paying debts, and distributing assets. This process often requires detailed records of the estate’s financial activities and legal matters.

Courts may also request proof of tax compliance during probate. Without a tax ID for an estate, the executor could face delays in obtaining the necessary approvals to close the estate.

Protecting the Estate Executor

Executors bear the responsibility of managing an estate fairly and legally. A tax ID for an estate proves that the executor complies with tax laws, shielding them from personal liability.

By obtaining a tax ID, the executor demonstrates accountability and safeguards both their own position and the estate’s integrity. Without it, the executor might face legal or financial consequences.

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What You Need to Get a Tax ID for an Estate of a Deceased?

If you’re the executor of an estate, you’ll need specific documents to prove your legal authority and provide the estate's details to obtain a tax ID for an estate.

Here are some key documents required and how to obtain them.

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Document	Description	How to Get It
Legal name of the deceased	Full legal name as it appears on official documents	Refer to the death certificate or government-issued ID
Death Certificate	Official document confirming the deceased's passing.	Obtain from the local health records office or funeral home.
Deceased Social Security Number (SSN)	It is a unique identifier of the deceased.	Find it on the deceased’s tax returns or Social Security card.
Will or Trust	The legal document that specifies the deceased’s wishes and executor.	The executor usually has a copy. If not, the court will have the documents.
Executor or administrator information	Name, address, SSN, and contact details of the estate manager.	Use a driver’s license or passport of the executor or administrator
Estate Inventory	Information on the estate revenue including financial accounts.	Financial statements, property records, or valuation reports.
Legal Name of the Estate	Name under which the estate is officially recognized	Based on the legal documents establishing the estate
Employee Hiring Plans	Plans for hiring employees within the next 12 months.	Assess the estate’s operational needs and hiring requirements.

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Their simple online tax ID application form makes things easier and quicker for you. It takes just a few minutes and you get your EIN within a day.

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What You Need to Know About Applying for an Estate Tax ID?

Applying for a Tax ID for an estate of the deceased is important in managing their financial affairs. This process to file for an EIN involves some requirements mandated by the IRS.

Here are some important things to keep in mind to guide you through.

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Factors	Important Considerations
Filling Out Form SS-4	If the estate does not have a legal name yet, you must include the deceased’s name followed by the word “Estate” as the correct naming format. Any mistakes could cause delays.
Tax Return Deadline	The estate tax return is generally due nine months after the death. You may request a six-month extension, but the estimated tax payment must be made before the original deadline.
State Tax Requirements	Some states, such as Connecticut and Rhode Island, have additional estate taxes. Research your state’s tax laws and ensure you comply with any specific estate tax regulations.
Estate Tax ID Cancellation	You cannot cancel an estate tax ID number. The IRS does not allow the cancellation or reassignment of a tax ID, once issued. It remains permanently associated with the estate.
Grantor-Owned Trusts	Estates with grantor-owned revocable trusts require special handling. While alive, the grantor controls the assets; after death, they transfer to the estate or beneficiaries.
Legal Proof of Estate Closure	The IRS will issue a closing letter if nine months have passed since filing Form 706, 30 days have passed after an IRS audit, and the estate’s account transcript shows Transaction Code 421.

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How to Apply for a Tax ID for an Estate of a Deceased

6. Apply Online (US Applicants)

If you’re in the US, applying online is the simplest option. Visit the IRS EIN Assistant tool and follow the guided steps.
Provide the necessary information, including executor details and the reason for requesting the EIN.
After completing the process, you’ll receive the Tax ID confirmation immediately without waiting long.
Ensure you print or save the confirmation notice for your records as it’s proof of your Tax ID for an estate.
Using the online system can reduce errors, keep the processing time low, and ensure your Tax ID is secure.

7. Apply by Phone (International)

For international estates, there’s a phone option (267-941-1099) for the tax ID for an estate during business hours.
Provide Form SS-4 details during the call. The representative will process your request and issue the Tax ID.
It’s good practice to have a copy of Form SS-4 completed before calling to ensure accuracy and prevent any delays.
Note the Tax ID for an estate issued during the call and save it for reference to prevent any future issues.
This application method is only available for applicants with the decedent estate not located in the US territories.

8. Apply by Fax

You can fax Form SS-4 to the IRS to obtain an Estate EIN. Use the correct fax number based on your location.
Make sure to include a return fax number on the form. This will allow the IRS to send back your Tax ID once processed.
The processing time is usually four business days so double-check that the form is complete before faxing.
Keep a copy of the confirmation for your records. Fax applications are a good alternative if online access isn’t available.
However, you have to check and ensure that your fax machine is functioning properly to avoid any delays in processing.

9. Apply by Mail

If you aren’t in a hurry to get a tax ID for an estate, you can apply by mail and send the form to the IRS address.
For this method, allow four to five weeks for processing. Keep a copy of the form and proof of mailing for your records.
Mail applications are ideal if you prefer physical documentation. Be sure to sign and date the form before sending it.
Include all required details and double-check everything to prevent the application from being rejected.
Follow up with the IRS if you don’t receive your Tax ID for an estate within the expected processing timeframe.

1. Confirm Your Role as Executor

If you are not the executor of an estate, you need to confirm your role before you begin the application process.
This is usually granted through a will before the decedent's death or by a probate court appointment.
The IRS only accepts applications from authorized individuals managing the applicant entity.
Executors have the authority to act on behalf of the estate, so if you’re assisting, formal consent must be documented.
Always keep a copy of the executor's authorization to avoid potential disputes or processing issues.

2. See If the Estate Needs an EIN

Not all estates require a tax ID. Estates generating income or involved in financial transactions typically need one.
If the estate earns interest or has stocks, you must apply and review the guidelines to confirm your requirements.
Without a Tax identification number, managing the estate’s financial obligations can become challenging.
Banks and financial institutions often require it to open accounts or transfer assets to avoid issues in transactions.
So take the time to evaluate the estate’s financial situation thoroughly and verify its requirements.

3. Gather Required Information

Gather details about the deceased like their Social Security Number, legal name, and date of death.
Include your contact information and the estate’s mailing address correctly to avoid processing delays.
Incorrect or incomplete information can result in rejected applications, so double-check all entries.
It’s also wise to keep copies of the deceased person’s documents, such as the death certificate, for reference.
Being prepared can save time. Plus, having all your documents readily available makes the process smoother.

4. Download Form SS-4

Visit the IRS website to access Form SS-4—the application form for an EIN, a unique 9-digit identifier.
An EIN is issued to businesses like sole proprietors, corporations, partnerships, estates, and trusts.
Fill out the form for free on the IRS website or download it easily on any device, mobile or desktop.
Once you download, carefully review the instructions provided within Form SS-4 to complete the application.
Keep the form on hand as you gather and fill out the information needed to ensure a smooth application process.

5. Choose a Method of Filing

Decide whether to apply for an EIN for an estate online, by mail, fax, or phone for the US-based estates.
Online applications are the fastest and most convenient while international applicants can apply by phone.
Mail or fax options take longer to process, so your chosen method affects when you’ll receive the Tax ID.
Online applications may provide instant results, while mail and fax can take several weeks, so follow the instructions.
No matter the method you choose, you’ll need the same basic information so prepare everything beforehand.